ࡱ> }|Q Y&bjbj++ 4LIoeIoeY \k<b.h-------$03...--(X* Ok%*(-2.0b.M*p4j4P**|49,..jb.4 : District Position Description  Position Title: Supervisor, Procurement Department: Procurement and Warehousing Services Reports To: Director of Procurement and Warehousing Services FLSA Status: Exempt SUMMARY: Under occasional supervision, provides direct technical and clerical support to the Director of Procurement and Warehouse Services, assisting with all functions related to the procurement of supplies, equipment, and services. Supervise the day-to-day operations of the warehouse. Perform related work assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Secures bids for materials to be ordered for Maintenance Department, including fuel oil, propane gas and the placement of all orders for same. Secures bids, quotes, & RFPs as needed for schools and/or departments. Obtain quotes and places orders as requested by the Maintenance Department. Supervise and oversee all aspects of the warehouse, including, but not limited to, inventory management, staff, and working with key internal stakeholders Approves purchase orders below $2500 and all purchase orders in Directors absence. Initiates bids and orders for maintenance and maintenance warehouse for Buyer. Prepares monthly maintenance warehouse reports to finance department. Assists schools and departments as needed for Procurement. Coordinates surplus items to be picked up, screened, distributed to schools, and disposal in accordance with District Procurement Code. Maintains Safety Data Sheets for Maintenance Warehouse. Screens maintenance acquisitions and purchase orders for maintenance warehouse. Receives and responds to inquiries, concerns and complaints in area of responsibility. Operates a variety of equipment such as a computer, printer, copier, calculator, telephone, etc. (uses clerical, copier, and computer supplies). Interacts and communicates with various groups and individual such as the immediate supervisor, co-workers, other District administrators and staff, school administrators and staff, vendors/service providers, and the general public. Attends training, seminars and conferences, etc. as required to maintain and enhance job knowledge and skills. Performs other duties as may be assigned by the Purchasing Director. JOB SPECIFICATIONS EDUCATION and/or EXPERIENCE: Bachelors degree is preferred, but at a minimum a High School Diploma or GED equivalent supplemented by formal training, special courses or self-education that is equivalent to the satisfactory completion of one year of college education or specialized advanced training in business, bookkeeping, or a closely related field, supplemented by two years of procurement and/or bookkeeping experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. CERTIFICATES, LICENSES, REGISTRATIONS: Must possess a valid drivers license. SUPERVISORY RESPONSIBILITIES: Supervises the inventory control specialist, stockroom attendant, warehouse person/driver, and warehouseperson. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints, and resolving problems. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS: Ability to calculate figures and amounts, such as, discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to interpret and carry out instructions furnished in written, oral, diagram or schedule form. Ability to provide technical and managerial expertise to improve programs. Ability to develop and maintain effective working relationships with District staff. Ability to instruct others through explanation, demonstration and supervised practice, and/or make recommendations on the basis of technical disciplines. Ability to create electronic reports and presentations, use the internet efficiently, communicate electronically via e-mail, and manage electronic data and files in an organized manner. Ability to complete, process, and maintain all required records, reports, and related information. Ability to operate general office equipment and field equipment/tools as needed. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. OTHER SKILLS and ABILITIES: Ability to perform duties with awareness of all district requirements and Board of Education policies. Knowledge of the policies, practices, activities, methods and procedures of the District as they pertain to procurement of supplies. Knowledge of the required records, diagrams, specifications, charts, documents, and related information, which must be prepared and maintained as a requirement of the job. Knowledge of the methods and procedures used in the administrative and operational duties of managing services. Knowledgeable of technical disciplines necessary to make necessary assessments and recommendations. Knowledge in the principles of management, supervision and staff development. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software. Ability to speak clearly and concisely both in oral and written communication. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will occasionally lift and/or move up to 25 pounds such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms, climb or balance, stoop, kneel, and crouch or crawl. Specific vision abilities required by this job include close vision, distance vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment with limited exposure to environmental conditions. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day. TERMS OF EMPLOYMENT: 12 months Supervisor III Pay Scale The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year. EVALUATION: Performance of this job evaluated annually according to Board Policy. DISCLAIMER STATEMENT: The information contained in this job-description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. 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